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Purchasing pricing and suppliers purchase data enables purchase department to keep track of suppliers products/services name units, prices and units of measurements conversion factor in case of suppliers different suppliers’ data.

  • You can define several suppliers for every product or service.
  • You can define the price of the product or service from each supplier based on their measurement unit (UOM).
  • You can define the name and description of the products and services for each supplier in case of different product names.
  • You can define the unit of measure used by the supplier for the given price.
  • You can define the units’ conversion factor between your internal unit and supplier unit.

ex.: If a supplier sells in unit of kilograms, and the price of 1 kilogram = £100, and your internal unit is grams, then the conversion factor is 1000, so if you choose to purchase 1000 grams unit will result of 1 kilogram in the purchase order printout.

Note: The price will apply to all the documents and forms, and the default conversion factor is set to 1.0000.
Please note that this entry will be added automatically from supplier invoice to keep track of the suppliers’ data.

  • In Purchase Order Entry, when you select a product or service with a conversion factor, price will change based on the supplier unit conversion factor.
  • The price is calculated per product or service, and based on your input quantity, the total price will be calculated.
  • When printing the Purchase Order, the quantity, price, product name and description will change to the supplier data.
  • When receiving purchased products, it is shown in your internal unit but with the supplier product name or description. This can be overwritten. The product name or description can be updates at this stage.
  • And finally, the supplier invoice contains the same info as the received and the price can be changed as per the final supplier invoice, in which case the purchasing data is updated again.